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  • FTC PA

    Posted Date 1 week ago(1 week ago)
    Requisition ID
    20250
    Location
    UK-London
    Career Category
    Programming & Production
    Type
    Company Employee Full-Time
  • Position Summary

    This position will be supporting the VP with diary management as well as with administration duties across the department. This role will be responsible for the upkeep of holiday/sick records for both permanent and freelance staff. Ensuring the up to date tracking of organisation charts, contractor start/end dates and request forms.

    Responsibilities

    • Assisting with diary management, arranging meetings/presentations/room bookings/video conferences
    • Keeping all holiday/sick records up to date
    • Keeping Org charts up to date
    • Booking international travel for business trips
    • Itineraries for overseas trips and visitors
    • Basic budget estimates (travel/hospitality)
    • Processing department expenses
    • Assisting with IT requests for new starters
    • Assisting with Desks/Furniture requests for new starters
    • Raising conttract roles on the contractor database system
    • Tracking Start date and End dates for all contractors
    • Maintaining and extending existing CW's on the system
    • Completing provisioning requests for new and existing CW's
    • Taking meeting minutes when requested
    • Assisting with Project documentation as requested
    • Assisting with tracking training costs
    • Raising POs and checking invoices
    • Other duties as required 

    Requirements

    • I.T. skills: intermediate Excel, Word and Powerpoint skills essential
    • Excellent organisational/administrative skills
    • Diligent, accurate, methodical with a good eye for detail. 
    • Independent self starter who can work unsupervised, proactive.
    • Remains calm under pressure.
    • Excellent people and interpersonal skills, good team player.
    • Flexibility and ability to adapt to different demands.
    • High levels of initiative, motivation and time management.
    • Experience in dealing with senior executive personnel.
    • Discretion, professional and personable attitude at all levels.
    • To be adaptable, committed and commercially aware. 
    • Able to cope with a fast-paced and demanding work environment. 
    • Experience and enthusiasm for the TV Industry or a related industry an advantage
    • Ability to gain consensus, communicate policy, build relationships and create systems for managing data needed to perform above responsibilities in a timely, effective and cost efficient manner

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