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  • PA and Office & Production Assistant

    Posted Date 2 weeks ago(6/6/2018 6:07 AM)
    Requisition ID
    19850
    Location
    UK-Feltham
    Career Category
    Programming & Production
    Type
    Company Employee Full-Time
  • Position Summary

    This is a busy and varied role supporting the Senior Director of Eurosport in the UK, as well as supporting the office and production departments. Eurosport broadcasts two live channels, Eurosport 1 and Eurosport 2 in the UK and support is required to assist the production team to ensure successful programming both live and delayed across both channels.

    Responsibilities

    PA duties:

    • Maintain and manage the Senior Directors diary.
    • Coordinate internal and external meetings.
    • Arrange and minute internal, department and external meetings as requested.
    • Organise travel arrangements in UK and overseas.
    • Professionally greet all clients and visitors.
    • Make refreshments and beverages, etc, as required.

     

    Office/Production Duties:

     

    • Support Production Management team in booking crew including Producers, AP’s, Engineers etc.
    •  
    • Update the production rota on a daily basis when bookings are made and keep unavailable list up to date.
    •  
    • Raise purchase orders for all bookings and ensure invoices are processed by AP in a timely manor
    •  
    • Keep an accurate log of any freelance payment issues on behalf of the department
    •  
    • Set up all new suppliers on the system for payment and offer admin support in setting up email addresses  
    •  
    • Plan and book travel and accommodation for crew including hotels, flights, trains, taxis, hire cars etc.
    •  
    • Facility support – order in new kit requirements for the production team
    • Organize branded clothing requirements
    • Provide organisational support to the Production Management team.
    • Liaise with building landlords regarding facilities issues.
    • Answer incoming calls and redirect as appropriate.
    • Manage incoming and outgoing post for the office.
    • Manage meeting room bookings and arrange catering when requested.
    • Book couriers.
    • Meet and greet all guests and advise relevant personnel of their arrival.
    • Act as liaison point for new staff – showing them around the building, advise basic IT and HR procedures, ensure that a desk is available and explain operating use of equipment and systems.
    • Order and maintain stock levels of stationery, office sundries, photocopying equipment, tea/coffee supplies and water.

     

     

    Requirements

     

    • Produce work of high quality that is checked prior to it leaving the department.
    • Exhibit excellent organisational and communication skills and demonstrate empathy in dealings with clients and staff.
    • Time management - demonstrable ability to meet deadlines.
    • Enthusiastic and approachable disposition.
    • Pro-active, can-do attitude to work.
    • Able to take the initiative and work without supervision.
    • Ability to build and maintain effective working relationships with staff and outside contacts.
    • Maintain a high level of confidentiality at all times and exercise discretion and good judgement when dealing with confidential matters.
    • Keep up-to-date with the business of the company.
    • An interest in sport is desirable.

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