AP Specialist

Posted Date 3 weeks ago(2/28/2018 7:09 AM)
Requisition ID
Career Category
Company Employee Full-Time

Position Summary


Our Team

Discovery’s Global Business Services (GBS) organization maintains operations across the globe including major hubs in Silver Spring, Maryland, Chiswick Park, London, Mexico City and Warsaw, Poland. The organization is known for its innovative thinking, best practice implementation and customer service. We seek to unlock financial value for the company through igniting curiosity in all of our team members, encouraging collaboration and constantly transforming.


General Summary

To operate within the P2P team, responsible for timely and accurate recording and indexing of incoming supplier invoices and credit notes for country of responsibility, maintaining adherence to process and providing reporting on all aspects of specific countries.


  • Ensure all incoming invoices and credit notes are captured in VIM (Vendor Invoice Management Programme) on a daily basis and accurately indexed with all header information daily.
  • Match and post invoices against relevant PO’s on a daily basis
  • Post Non-PO invoices to SAP accurately and timely, ensuring proper approval authority is in place before invoices are posted
  • Resolve queries from vendors and business users relating to invoices and payments, deliver high quality Customer service
  • Ensure business users and vendors follow defined P2P processes for PO raising prior to invoice receipt, limited Non-PO invoices, support education of business users to follow correct procedure, firmly maintain baseline dating of invoices.
  • Return invoices to vendors that do not conform to procedure, work with business users to ensure vendor communication on process is clear
  • Update vendor details through SharePoint to ensure payments are made correctly
  • Run weekly email logs to ensure no invoices have failed to come through the system
  • Complete weekly payment runs and ad-hoc manual payments as required, ensure all invoices and payments conform to DOA policy
  • Maintain and file P2P records timely in an orderly, systematic way
  • Complete monthly balance sheets recs for accounts payable and Trade creditors as per month end timetable
  • Report on reasons for ledger balance movement over month ends including Trade Creditors, goods receipts/invoice receipts and days payable outstanding
  • Meet regularly with business customers and users to review performance and drive improvement to processes
  • Support Business projects with expert country knowledge as needed, support improvement initiatives and projects for countries supported
  • Work collaboratively with Purchasing and Cash teams to improve processes and manage cash outflow
  • Run, review and ensure all housekeeping procedures are fully respected
  • Maintain process documentation/work instructions for countries supported, comply with SOX requirements
  • Ad hoc assignments as required by management


  • Language Skills – (As required) essential, fluent English essential
  • Previous experience in Accounts Payable or Data Entry essential
  • Previous SAP experience essential
  • Knowledge of tax requirements for AP invoices in individual country supported
  • Able to analyse and report on invoice balance changes month on month
  • Organisational skills
  • Attention to detail
  • Ability to work under pressure and to meet deadlines
  • Good understanding of cultural sensitivity and customer services ethics
  • A flexible approach
  • Must be able to work in a team and individually, good team player
  • IT competence
  • Excel, SAP, VIM, Lotus Notes

Warsaw, Poland, Europe


Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed